Scope of Work

The purpose of this training is to equip the procurement committee with skills to review and interrogate the SFA Foundation procurement system to enable alignment with the organizational strategy and Objectives.

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The consultant will be required to train the Procurement Committee (PC) on the below key areas:

1. The role and scope of work for the PC member as outlined by Science for Africa Foundation (Refer to the attached Procurement Committee (PC) TOR).

2. The role of the PC in reviewing the existing procurement system and value addition to process improvement.

3. Train the PC on the Procurement Process/Cycle: (end to end) to enable the team to review and interrogate all stages in the procurement process.

• The consultant shall address and not be limited to below as applied in the Procurement cycle:
• Understanding of the Best Practices in Procurement
• Interrogation and approval of the specifications in the bidding documents
• Selection of procurement methods for high-value procurement (Based on agreed threshold)
• Interrogation of the implementation of the AVL (engagement of vendors, onboarding of new vendors, deregistration of vendors etc)
• Interrogation of final quotations before approval (Threshold applicable)
• Interrogate objectivity in the award as proposed by the Ad hoc Committees.
• Bid evaluation. (Review of proposed evaluation criteria)
• Interrogate due diligence application in contract management.

4. Train the PC on Procurement Planning and Cycle. The consultant shall be required to address the below:

• The role of the PC in the procurement planning
• Importance of procurement planning
• Reviewing and interrogation of the procurement plan as well as recommendations on value addition.
• The role of the PC on the Management advisory on procurement plan status

5. Train the PC on their role on Suppliers Prequalification: As outlined in the attached Procurement Committee (PC) TOR

6. Train the PC on application of various Procurement Methods

• Review various procurement methods as applied by the SFA Foundation
• Review the importance of procurement existing threshold.

7. Train the PC on the Identification and Management of Procurement risks: As outlined in the attached TOR

8. Train the PC on the Procurement professionalism and ethics.

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