The purpose of this policy is to cater for the exceptional circumstances in which supplemental funding by SFA Foundation. In most cases, individuals and institutions holding grants from SFA Foundation are expected to manage their funds within the award and not need extra funds.
Science for Africa (SFA) Foundation expects its grant holders to manage their grant within the funding awarded. But in unusual circumstances, small amounts of supplemental funding may be requested to assure adequate completion of the original scope of work. SFA Foundation will only consider supplementing grants in the following circumstances:
2.1 Maternity/paternity/adoption leave
To meet additional costs resulting from maternity/paternity / adoption leave and sick leave;
2.2 Increases to Students’ Salaries
The increase to student salary may arise from promotions, regrading or career breaks.
2.3 Personal Allowances for SFA Foundation-funded Researcher
Where SFA Foundation-funded researcher is working overseas, personal allowances associated with the post (e.g. personal freight costs, medical insurance, housing, etc.) may also be supplemented. Refer to the SFA Foundation Policy on Recruitment and Relocation Costs.
SFA Foundation will consider supplementation where local inflation rates over the duration of the grant have increased the actual costs of the research to the extent that funding provided via the inflation allowance is not sufficient to meet actual costs.
2.5 Severe Currency Depreciation
In the event of severe currency depreciation against locally awarded currency over the duration of the grant; where the research activities would be jeopardized.
2.6 Open access publishing costs
To meet the open access charges levied by publishers who support the open access model. Refer to the SFA Foundation Open Access Policy for more details.
2.7 Unforeseen Circumstances
For example, a laboratory burning down, flooding, increased animal house charges, prolonged civil strife affecting work programmes, or other compelling circumstances as carefully evaluated by the SFA Foundation programmes team.
SFA Foundation will not provide supplementary funding when the actual costs of employing staff are more than the salary budget.
3.2 Maternity/Paternity/Adoption/Sick leave requests
The grant holder should submit:
3.2.1 SFA Foundation Funded Researchers
3.2.2 SFA Foundation Funded Students
3.2.3 Individuals (other than research fellows) employed on SFA Foundation Studentship
In the case of individuals employed on SFA Foundation fellowships who are taking maternity/paternity/adoption/sick leave pay leave, SFA Foundation’s normal policy with regard to supplementation of grants for such leave pay will apply.
3.3 Requests arising from unforeseen/exceptional circumstances
For any other unforeseen/exceptional circumstances (excluding open access, maternity/sick leave supplements), the grant holder must first consult the SFA Foundation Programme Manager assigned to the award before submitting a request for a supplement, and before the awarded grant expires.
Related policies: Policy on Maternity, Paternity, Adoption and Sick Leave and Policy on Recruitment and Relocation
Open Access Publishing
For any queries on this policy, please contact [email protected]