Introduction

The Science for Africa Foundation (SFA Foundation) is a pan-African, non-profit, and public charity organisation that supports, strengthens, and promotes science and innovation in Africa. The SFA Foundation is committed to improving African people's quality of life and promoting research uptake in communities, industry, and the public sector. We serve the African research ecosystem by designing, funding, and managing programmes that support excellent science and innovation; and that build and reinforce environments that are conducive for scientists to thrive and produce quality research that impacts development.

Overview

SFA Foundation is seeking a qualified Business Process Management (BPM) consultant or firm to streamline and optimise internal processes across all the functions in the Organisation. This consultancy will support the organisation’s commitment to efficiency, scalability, and alignment with strategic goals. The organisation has experienced significant growth in its operations and funding, necessitating robust processes that can scale with organisational demands and support long-term sustainability. SFA Foundation operations are hosted within the International Centre of Insect Physiology and Ecology (icipe) as a programme in the Republic of Kenya.

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Brief context for the project:
Our organisation has identified the need for structured BPM practices to address inefficiencies, eliminate redundancies, and implement standardised workflows. The BPM consultant/firm will be expected to support the development, design, drafting, reviewing, and sign-off of all documented processes to ensure they are in line with organisational policies and frameworks.

Objectives and Scope of the Assignments

The primary objective of this assignment is to engage a BPM consultancy firm to lead and deliver an organisation-wide BPM programme that results in:

• A validated end-to-end process architecture for SFA Foundation.
• Clearly documented, optimised, and approved business processes.
• Alignment of process documentation with organisational policies, compliance frameworks, and strategic goals.
• A prioritised and costed roadmap for implementation, automation, and continuous improvement.
• Strong internal ownership supported by structured change management.
• A guided implementation of process improvements and supported change management efforts.
• Developed metrics and strategies for continuous improvement and process monitoring.
• The consultant is expected to drive the methodology, analysis, and outputs, working collaboratively with SFA Foundation stakeholders.

Scope of Work

Mobilisation, Discovery & Gap Assessment
The consultant shall lead a structured, organisation-wide BPM gap assessment, covering all SFA functions, including but not limited to:

• Programme & Grant Management (core function)
• Finance
• Human Capital
• Procurement
• ICT, Legal, Risk & Compliance, and other cross-cutting support functions

Business Process Documentation & Optimisation

• Document all key business processes and workflows across identified functions.
• Develop detailed process flowcharts, process maps, and SOPs aligned with organisational policies and frameworks.
• Facilitate the development, design, drafting, and reviewing of business processes before final sign-off.
• Collaborate with key stakeholders to understand process requirements.
• Draft business process management documents and other necessary documentation.
• Identify areas where automation can improve workflows, enabling integration with organisational systems
• Ensure that all documented processes are structured for potential system integration and future automation opportunities
• Recommend best practices for process standardisation, compliance, and control. 

Policy and Procedure Review

• Conduct a comprehensive review of existing policies and procedures that govern or influence operational workflows, identifying discrepancies, inefficiencies, and opportunities for harmonisation.
• Assess compliance requirements and ensure that redesigned processes align with organisational policies and regulatory standards.
• Ensure that process improvements are supported by necessary policy and procedural adjustments to enhance operational effectiveness.
• Review Standard Operating Procedures (SOPs) and other necessary documentation.
• Implementation Support and change management.
• Support the transition and implementation of documented processes across all business units.
• Facilitate change management activities, such as training sessions and stakeholder workshops, to encourage adoption.
• NB: specify tools or platforms to facilitate implementation support of optimised workflows.

Monitoring and Continuous Improvement

• Develop performance metrics and KPIs to monitor the success of new processes.
• Propose a framework for ongoing process evaluation and adjustments based on performance data and organisational needs.
• Develop mechanisms for continuous feedback from staff to refine processes based on practical application.
• Ensure that policy updates remain aligned with process improvements over time, recommending periodic policy reviews where necessary.

 Instructions on the Proposal Submission Process

1. Proposal to be sent by email to: [email protected] on or before 1 February 2026 at 5.00pm (EAT)
2. Protect your proposal with a password and share the password on 2 February 2026 by 8.00am (EAT)
3. The proposal to be marked as follows on the subject line:

RFP/001/2026: REQUEST FOR PROPOSAL (RFP) FOR CONSULTANCY FOR BUSINESS PROCESS MANAGEMENT

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